Certificate of Authenticity: Terms & Standards

A full guide to our protocols, guarantees, and collector protections.

Effective Date: May 2025

The following terms define the structure, function, and limitations of the Certificate of Authenticity (COA) issued by Personified Collectibles LLC. This document supplements our Terms of Sale and applies to all COAs provided with eligible purchases.

COA PURPOSE & INTENT: Each Certificate of Authenticity (COA) represents our expert opinion on the item’s authenticity at the time of issuance. It is backed by expert authentication, secure archival logging, and a lifetime guarantee of authenticity for the original buyer. This guarantee applies solely to the original purchaser and is non-transferable.
These standards ensure long-term protection, documentation, and peace of mind for collectors, curators, and institutions. Disputes regarding authenticity must be submitted in writing within 30 days of purchase, accompanied by supporting evidence.
The Personified Collectibles COA is an official document issued to affirm the authenticity, origin, or classification of a collectible item to the best of our professional knowledge and research. It is intended to:

Provide confidence and transparency to buyers

Establish traceable provenance within our records

Protect the integrity and value of collectible memorabilia

COA CONTENTS & DESIGN: What Our COA Includes

  • ✓ Unique COA ID: Unique serial number assigned by Personified Collectibles LLC, matched to secure internal records
  • ✓ Item Description: Description of the item and relevant production or historical notes
  • ✓ Professional Identifiers: Full legal business name and logo
  • ✓ Issue Date & Catalog Entry: Archived with timestamp
  • ✓ Authorized Signature: Printed name and authorized signature of Rev. Nicholas King, Vault Curator & Founder
  • ✓ Embossed Gold Foil Seal: Applied to every certificate
  • ✓ Scannable QR Code: Links to verification portal
  • ✓ Optional Tamper-Evident Holographic Security Seal: Added on request (if availible)
  • ✓ Supporting Materials: Photos, production stills, or auction docs when available

COA May Reference Terms Such As:

  • ✓ “Screen-used”
  • ✓ “Production-made”
  • ✓ “Studio-linked”
  • ✓ “Attributed to”
  • ✓ “Believed to be”
  • ✓ “Production-style”

    • COA VERIFICATION & STORAGE

    All COAs are linked to serialized entries in our multi-layered archive:

    • ✓ Secure cloud record
    • ✓ Internal offline backup
    • ✓ External hard copy secured in a physical safe

    Buyers may verify the authenticity of their COA using our online form: https://personifiedcollectibles.com/verify-your-coa/
    Verification confirms the issuance of the COA and the associated archival records. It does not constitute a re-authentication of the item. Requests for verification are manually responded to should be submitted via our official channels and will be addressed within 2–4 business days. COAs are issued to the original buyer only, and are non-transferable. Re-verification of resold or altered items may be denied at our discretion.

    Tamper-Evident Seal (Optional)

    A branded, tamper-evident tracking sticker is available on request for select items. The seal is discreet and preserves display value while adding visual confirmation of archival status.

    Transparency in Labeling

    We clearly identify documentation limitations using the following phrases:

    • “Believed to be”
    • “Production-style”
    • “Unverified origin”

    Terminology such as ‘believed to be’ or ‘production-style’ indicates that, based on available information, the item is consistent with known examples but lacks definitive provenance. These descriptors are used to maintain transparency and uphold collector trust. Our approach follows professional archival protocols and mirrors practices by PSA/DNA, Prop Store, and other industry leaders.

    Authentication Protocols

    • ✓ Certified Memorabilia Specialist Protocols
    • ✓ Internal Archival Logging & Timestamps
    • ✓ Provenance Cross-Referencing
    • ✓ Transparent Labeling for Limited Paperwork
    • ✓ Ongoing Documentation Improvements

    Legal Standing of the COA

    Each COA issued by Personified Collectibles is a legally enforceable statement of our expert opinion at the time of issuance. If proven false, we reserve the right to investigate and correct records or pursue appropriate legal recourse in cases of forgery.

    INTELLECTUAL PROPERTY (IP) & MISUSE, TRADEMARK & BRAND PROTECTION

    The design, format, and proprietary marks of our COAs are the intellectual property of Personified Collectibles LLC. Replication, reproduction, or unauthorized modification is strictly prohibited and may result in permanent buyer disqualification and legal action.

    COAs may not be:
    Altered, rebranded, or reused for resale purposes
    Represented as proof of provenance by third parties unaffiliated with our company

    Intellectual Property (IP) Disclaimer

    Personified Collectibles LLC is an independent entity and is not affiliated with any film studios, production companies, or trademark holders. All trademarks, logos, and brand names are the property of their respective owners and are used solely for descriptive purposes.

    LIMITATION OF LIABILITY

    The COA represents a good faith and expert-based opinion at the time of sale. It is not a warranty, and in no event shall Personified Collectibles LLC be liable for any indirect, incidental, special, or consequential damages arising out of or in connection with the purchase or use of any item, even if advised of the possibility of such damages, changes in third-party market valuations, external appraisals or disputes, damages or loss from resale or transfer.

    All items and COAs are sold on an “AS-IS, FINAL SALE” basis. See our Terms of Sale for further legal disclaimers: https://personifiedcollectibles.com/terms-of-sale/

    Terms of Sale Summary

    • All sales final. Unless otherwise stated in writing.
    • Items sold “as-is”. All known condition info disclosed.
    • Authenticity guaranteed for life of original purchaser.
    • Verification takes 2–4 business days

    Dispute Resolution

    By using our services or requesting COA verification, you agree to resolve any disputes arising from a transaction shall through binding arbitration in the State of Nevada, in accordance with Nevada law. Both parties agree to share legal costs and seek resolution in good faith. The parties agree to waive their right to a jury trial. If arbitration fails to resolve the dispute, litigation may be pursued in the appropriate Nevada court.

    Governing Law and Jurisdiction

    These Terms of Sale shall be governed by and construed in accordance with the laws of the State of Nevada. Any legal action or proceeding arising under these terms shall be brought exclusively in the courts located in Clark County, Nevada.

    QUESTIONS OR CONCERNS

    If you require additional clarification about your COA or our authentication process, please refer to:
    FAQ: https://personifiedcollectibles.com/faq/

    Verification Portal: https://personifiedcollectibles.com/verify-your-coa/

    personified-collectibles@outlook.com

    Thank you for your trust and belief in the value of legacy.

    Rev. Nicholas King
    Vault Curator & Founder, Personified Collectibles LLC

    This document is current as of May 3, 2025. Terms are subject to change as our policies evolve. Always refer to the latest version at personifiedcollectibles.com/coa-terms